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What is day-of wedding coordination?

When it comes to a destination wedding in Italy, both local and foreign couples need every detail to run smoothly. Brides and grooms will be excited, emotional and easily carried away by the presence of family and friends. This is why you need a professional for a complete wedding day coordination. This gives the couple a stress-free event where everything is planned out to the last detail, the bride and groom are pampered as they deserve, and guests are appropriately welcomed. But these are not the only duties of a wedding coordinator: let’s see what this professional figure can do for you and your peace of mind.

What is day-of wedding coordination?

When it comes to a destination wedding in Italy, both local and foreign couples need every detail to run smoothly. Brides and grooms will be excited, emotional and easily carried away by the presence of family and friends. This is why you need a professional for a complete wedding day coordination. This gives the couple a stress-free event where everything is planned out to the last detail, the bride and groom are pampered as they deserve, and guests are appropriately welcomed. But these are not the only duties of a wedding coordinator: let’s see what this professional figure can do for you and your peace of mind.

Day-of wedding coordination vs wedding planning

After choosing your wedding planner in Italy, do you need a wedding coordinator too? Are they one and the same? Well, yes… and no. While they could be executed by the same person or team, these activities involve different duties. Wedding planning includes lots of meetings and decisions in preparation for the big day, while day-of wedding coordination is the pinnacle of the perfect special day. Even if you don’t have a wedding planner and are creating the day of your dreams by yourself, having professional guidance through the most difficult parts of the ceremony and reception will be invaluable. If you decide to contact each vendor yourself, plan and organize accommodation for your guests and are able to manage the previous part of planning, you can’t really arrange the wedding day coordination yourself. Why? Well, you will be really busy that day!

Hire a professional to take something off your plate

The day-of wedding coordination service is the most useful activity for the involved brides and grooms. Even when you don’t need complete Italian wedding packages, you can still benefit from wedding day coordination. Given your unique sense of style and the personal touches you are giving your ceremony, you will certainly want everything to run smoothly for both yourselves and your guests. Let a professional handle the on-the-day wedding coordination. The wedding expert and/or their team will handle logistics; create a timeline and ensure everyone sticks to it; communicate with vendors; make sure everyone is exactly where you need them when you need them; solve minor problems and inconveniences as they arise. Yes, sorry to break it to you: something could happen. Guests being late, wardrobe malfunctions, dietary restrictions you know nothing about. Relax, enjoy your day and let the professionals take over.

The pros of on-the-day wedding coordination

Think about it: you and your spouse will be super busy during your wedding day, especially if it is held in a different country. You will need to be escorted from one location to the next, get ready for the most important day of your lives, prepare your vows, and make sure every guest in attendance is happy and pampered as they deserve to be. At the same time, you want your vision to come through exactly like you wish. And you can’t do both or your wedding day will turn out to be a stressful experience. This is why on-the-day wedding coordination is the perfect way to manage the special day (or weekend) without getting overwhelmed. Every little detail will be previously arranged, from location to reception menu, from seating charts to guests’ accommodation. But that day (your day) you should have nothing to worry about. A professional wedding on-the-day coordinator will ensure that everything goes according to plan and make your experience unforgettable.

How to choose your on-the-day coordination wedding specialist

Given that they will be your personal problem solvers on the most important day of your lives, choose carefully. On-the-day wedding coordination is no easy task: you need someone to completely embrace your vision and help you make it a reality. So, before you select your wedding coordination expert, try to talk to different specialists and get their sense of style and their emotional connection to your needs. A wedding coordination specialist will be completely on board with your wishes and help you achieve the ceremony of your dreams. Talk to them, explain your needs and wishes and disclose any relevant details: you and your spouse’s religious and traditional or totally unconventional views, your relatives’ potential problems, little details that could derange your perfect day.

Special cases where on-the-day wedding coordination is essential

Even though this kind of service could be beneficial for each and every wedding, some situations make on-the-day coordination wedding truly essential because of their inherent complexities. This is the case with complex, multicultural wedding events for instance. Sensitive subjects such as religious and personal traditions will be handled carefully in order  not to upset anyone. The same goes for the other end of the spectrum: completely non-traditional weddings also require careful coordination. Given that your guests don’t know what will happen next, a professional is needed to manage and prepare each moment of your special day. 

 

Day-of wedding coordination vs wedding planning

After choosing your wedding planner in Italy, do you need a wedding coordinator too? Are they one and the same? Well, yes… and no. While they could be executed by the same person or team, these activities involve different duties. Wedding planning includes lots of meetings and decisions in preparation for the big day, while day-of wedding coordination is the pinnacle of the perfect special day. Even if you don’t have a wedding planner and are creating the day of your dreams by yourself, having professional guidance through the most difficult parts of the ceremony and reception will be invaluable. If you decide to contact each vendor yourself, plan and organize accommodation for your guests and are able to manage the previous part of planning, you can’t really arrange the wedding day coordination yourself. Why? Well, you will be really busy that day!

Hire a professional to take something off your plate

The day-of wedding coordination service is the most useful activity for the involved brides and grooms. Even when you don’t need complete Italian wedding packages, you can still benefit from wedding day coordination. Given your unique sense of style and the personal touches you are giving your ceremony, you will certainly want everything to run smoothly for both yourselves and your guests. Let a professional handle the on-the-day wedding coordination. The wedding expert and/or their team will handle logistics; create a timeline and ensure everyone sticks to it; communicate with vendors; make sure everyone is exactly where you need them when you need them; solve minor problems and inconveniences as they arise. Yes, sorry to break it to you: something could happen. Guests being late, wardrobe malfunctions, dietary restrictions you know nothing about. Relax, enjoy your day and let the professionals take over.

The pros of on-the-day wedding coordination

Think about it: you and your spouse will be super busy during your wedding day, especially if it is held in a different country. You will need to be escorted from one location to the next, get ready for the most important day of your lives, prepare your vows, and make sure every guest in attendance is happy and pampered as they deserve to be. At the same time, you want your vision to come through exactly like you wish. And you can’t do both or your wedding day will turn out to be a stressful experience. This is why on-the-day wedding coordination is the perfect way to manage the special day (or weekend) without getting overwhelmed. Every little detail will be previously arranged, from location to reception menu, from seating charts to guests’ accommodation. But that day (your day) you should have nothing to worry about. A professional wedding on-the-day coordinator will ensure that everything goes according to plan and make your experience unforgettable.

How to choose your on-the-day coordination wedding specialist

Given that they will be your personal problem solvers on the most important day of your lives, choose carefully. On-the-day wedding coordination is no easy task: you need someone to completely embrace your vision and help you make it a reality. So, before you select your wedding coordination expert, try to talk to different specialists and get their sense of style and their emotional connection to your needs. A wedding coordination specialist will be completely on board with your wishes and help you achieve the ceremony of your dreams. Talk to them, explain your needs and wishes and disclose any relevant details: you and your spouse’s religious and traditional or totally unconventional views, your relatives’ potential problems, little details that could derange your perfect day.

Special cases where on-the-day wedding coordination is essential

Even though this kind of service could be beneficial for each and every wedding, some situations make on-the-day coordination wedding truly essential because of their inherent complexities. This is the case with complex, multicultural wedding events for instance. Sensitive subjects such as religious and personal traditions will be handled carefully in order  not to upset anyone. The same goes for the other end of the spectrum: completely non-traditional weddings also require careful coordination. Given that your guests don’t know what will happen next, a professional is needed to manage and prepare each moment of your special day. 

 

Ask us a consulting

Because the day of your wedding has to be characterized by absolute perfection, refinement and attention to every detail.

Contact us and find out what we will be able to create for you.

Contact us

Ask us a consulting

Because the day of your wedding has to be characterized by absolute perfection, refinement and attention to every detail.

Contact us and find out what we will be able to create for you.

Contact us

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